Certified B Corporation

Online Applications - Grantmaker Experience

Online applications are now preferred and expected, as revealed through successive Grants in Australia surveys over recent years. Grantseekers report, however, that clunky, slow, unreliable, unintuitive, unsaveable online forms are still commonplace.

SmartyGrants offers grantmakers access to the latest and greatest in form-building functionality – marrying a simple, flexible, intuitive form-builder at your end with an easy-to-use, custom-branded grantseeker-facing interface at theirs.

Form-builder features that we know you'll love

  • Build your own forms and open program rounds without IT assistance
  • Intuitive interface
  • No limits to size or numbers of forms
  • Ability to review unsubmitted applications
  • Ability to re-open submitted applications
  • Rounds close automatically at the time you specify (with support for multiple time zones)
  • Ability to accept late submissions privately
  • Automatically check organisation details through government charity/not-for-profit listing lookups (including Australia Business Register, NZ Companies Register and NZ Charities Register)
  • Run private or invitation-only rounds
  • Receive multiple file attachments
  • Issue immediate application receipt confirmation (applicants recieve an email with a PDF copy of their submission)
  • Use conditional logic and choose from many field types (contact questions, general content, short answer, long answer, number, curreency, date, single choice, multiple choice, dropdown list, budget/income/expenditure, file upload) and layouts (multi-column, grids, repeatable sections)
  • Built-in classification questions that feed directly into your dashboard
Idealware Criteria Idealware Rating
(sophistication level)
Smarty Grants
  Basic Solid Advanced  
17. Lets you collect application information online and view it.
18. Can include custom dropdowns and text fields in applications.
19. Lets applicants upload files as part of their application.
20. Can include file uploads, dropdowns, checkboxes, and text fields in application fields.
21. Supports multiple application stages, including an automatically scored eligibility quiz, a Letter of Intent stage, and/or a more detailed proposal stage.
22. Automatically pulls data from online applications into the core grants management system—no download or upload of data files is required.
23. Supports multiple logins for grantees on a single application or Grant application form can branch at all stages, possibly through customisation.
24. There is a virus scan or security feature to prevent malicious files from being uploaded onto the application or downloaded onto the system.
25. Lets you create new online applications without additional charges from vendor.
26. Lets you customise a confirmation message to be sent upon submission of application.
27. Lets applicants upload a wide variety of files as part of their application.
28. The system allows both individual applicants and organisations to apply for grants from the same grants program.
29. Supports multiple logins for grantees on a single application, AND Grant application forms can be branch at all stages, possibly through customization.
30. Supports multiple application stages, including an automatically scored eligibility quiz, a Letter of Intent stage, a more details proposal stage, and as many other stages as needed.
SmartyGrants has this functionality
SmartyGrants has this functionality but it may incur additional cost
SmartyGrants does not yet have this functionality
Not on SmartyGrants roadmap

*As listed by idealware, Consumers Guide to Grants Management Systems (November 2013)

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